A Non-Executive Director Letter of Appointment is a standard letter of appointment for a non-executive director intended to be entered into between the director and the company to set out the terms and conditions of his role as a non-executive director
A resolution by circulation is passed when such approval is urgent in nature and cannot be kept on hold for passing such resolution in the ensuing Board meeting. Sometimes such matters are discussed in the earlier Board meetings but a resolution to that effect is not passed. The document is drafted for the shareholders to make a confirmation that they accept and pass the resolution as if it was discussed in the meeting.
The notice of Board Meeting refers to a document that is sent to all directors of the company. This document informs the members about the venue, date, time, and agenda of the meeting. All types of companies are required to give notice at least 7 days before the actual day of the meeting. This meeting is to be held via Video Conference.
A board charter is a policy document that clearly sets out the respective roles, responsibilities and authorities of the board of directors (both individually and collectively) and management in setting the direction, of the management and the control of the organisation.
A Director’s appointment letter is used to appoint a new director and state their duties or what is expected of them, it ensures that responsibilities of the directors are clear, there is certainty regarding fees and expenses, and that all parties know how to resolve any disputes that may arise.
An Annual General Meeting Notice is where the company gives (must) a notice to its members for calling the AGM. The notice should mention the place, the date and day of the meeting, the hour at which the meeting is scheduled, plus a time period for the notice. The notice should also mention the business to be conducted at the AGM.
This Circular Board Resolution is a document that allows directors of a company to pass a resolution without a meeting of directors. They are commonly used for non-contentious and routine resolutions that need to be passed between board meetings.
Most times it is passed when such approval is urgent in nature and cannot be kept on hold for passing such resolution in the ensuing Board meeting.